The purpose of this handbook is to provide guidance to BIA staff for processing leasehold and trust land mortgages on trust or restricted land; specifically, how to review and analyze a mortgage loan request from a lender using a minimum, streamlined, and standardized process. The handbook contains checklists, templates, and other documents to assist staff throughout this process. All references to “days” within this handbook are calendar days, not business days. Additionally, all references to “Agency” and “Region” within this handbook are to the applicable BIA Agency and/or Region. The following items will be addressed in more detail in the following pages:
Mortgage documents required from the lender
Requesting a certified Title Status Report (TSR)
Process for reviewing & approving leasehold and trust land mortgages
Completion of the BIA checklist for the required documents
Review of the lender’s appraisal
Reviewing certified TSRs for land status and encumbrances
Preparing the Regional Director’s (RD) or Agency Superintendent’s Decision Letter
Recording process in Land Titles and Records Office (LTRO)
Actions taken in the event of defaults and foreclosure
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